Board of Directors Meeting Minutes

• AEI Board members are volunteers from around the state of Iowa. Each AEA has at least one representative on the board of directors. Representatives from Iowa Colleges and arts organizations round out the board. Quarterly board meetings are held at various sites, usually at centrally located meeting places on Saturdays.
• To get an idea of the issues discussed at these meetings, stroll through some of the archived board minutes.
• If you would like to become involved in the work of planning and executing the work of the organization, contact one of the members of the Board of Directors.

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  2009 Winter | 2009 Spring | 2009 Summer | 2009 Fall

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  2010 Winter Minutes | 2010 Winter Reports | 2010 Spring Minutes | 2010 Spring Reports

Members in attendance: Nancy Sojka, Joel Franken, Chris Noel, Carol Webb, Ronda Sternhagen, Pam Muench, Jean Caboth, Kthleen Almelien, Becky Kobos, Maggie Parks, Nancy Barsic, Ken Esveld, Cappie Dobyns, Lucy McLennan, Barbara Caldwell, Paul Adamson, Tammy Hoppe.

Executive Board Reports

President            Maggie Parks

President Parks would like to have the information formally contained in the white notebooks become available on the web page. Would also recommend that the membership listing be available on the website to members only (password protected).

The Winter Board meeting will be held on Saturday, January 30, at the State Historical Building in Des Moines. This is when the YAM entries are due. February 6 is reserved as a snow date. The Spring Board Meeting is scheduled for April 24 with the meeting location to be announced later.

Chris Noel moved that the elections of Secretary and Treasury be held late this year with a deadline of September 15, 2009, and have Kassi Nelson's name on the ballot in place of Amy Pfeiler-Wunder's name because Amy is moving out of state. Kathleen Almelien seconded. Motion passed.

President Parks asked the board to consider a format for meetings where each board member submits their report. Joel Franken made a motion that committees send reports to the secretary 2 weekends before the board meeting on a template created by the secretary with reminders sent to the board. Kathleen Almelien seconded. Motion passed. The secretary will pass these reports along to the board members for review. At the board meeting the reports should be re-caped with a 3-5 minute discussion of the highlights. This would allow more time for work to be completed during the meetings.

President Parks asked the board to consider having every Officer, Committee Chair and Division Representative of the board fill out an annual report to the board. The annual report would be a summary of the calendar year's activities and be due on December 31. A form will be developed for submission.

In an effort to produce a clean, strong, consistent image of the NAEA, Director Diane Reeve has had a logo designed and placed prominently on everything the NAEA publishes. President Parks would like to see AEI do the same, and has asked President-Elect Ronda Sternhagen reformat our current logo. President Parks requests that this logo be present consistently on AEI materials, and therefor would like it to be available to the board through the web page. President Parks also asks board members to consider using the logo when making their business cards.

The IMEA will be forming a committee to develop guidelines on how Music can teach the 21st Century skills. It would behoove AEI to do the same.

At the Western Region Leadership Forum it was learned that NAEA is making a push to double membership in 4 years. Nationals are increasing the benefits of membership to make it easier to recruit new members. President Parks requests that every board member talk to non-members in their area about joining. Personal invitations have the largest chance of bringing new members on board. Parks is certain that AEI can reach a membership level of 400 within 4 years.

To assist in the drive to increase membership, President Parks suggested that a postcard touting AEI's  benefits be developed and sent to every art teacher in Iowa.

To promote the AEI sense of community, President Parks suggested that AEI have shirts printed or embroidered with the newer version of the logo and offered for sale to members. Samples could be made up and orders placed. This could also be done through our website. Parks also requested that the NAEA's newly developed bookmarks that advocate the benefits of art education be purchased to be passed out at the School Administrators of Iowa conference.

President Parks encourages all board members to take advantage of the e-Portfolio offered as a benefit of belonging to the NAEA, then share their e-Portfolio with non-members to entice them to join. The e-Portfolio is very easy to set up, and both a "quick start guide" and a "help guide" are available at http://www.arteducators.org/community.

Artsonia and NAEA are now partners, and Iowa can sign on as an Artsonia State. This would allow AEI members to submit photos of student work to the YAM competition through Artsonia. Teachers would then be able to mat just the accepted works and turn them in for hanging.

President Parks reported that the Executive Board has decided to pass on CVent at this time, but is in support of pursuing Paypal as an option for paying online for conference registration.

President Parks is appointing Mike Burgher to the board in the new position of "digital editor." The duties of this position are being worked on and will be submitted for approval in October. Mike will work with Nancy to continue adding multimedia options for the membership.

In order to fulfill new federal guidelines for not-for-profitt organizations, AEI needs to adopt a Whistleblower Policy, a Conflict of Interest Policy Review Policy. Lucy McLennan made the motion that AEI adopt the Whistleblower Policy and Conflict of Interest Policy Review as presented. Jean Cabboth seconded. Motion passed.

At the Western Region Leadership Forum it was suggested that to be more fiscally responsible we should limit the Treasurer's ability to pay any reimbursement requests that go over the line item budget amount until receiving board approval. It was also suggested that anyone handling money for AEI be Bonded. President Parks is working on bonding 5 board members. Nancy Sojka made a motion that the Executive Board continue to check into bonding and to make a decision based on our budget. Tammy Hoppe seconded. Motion passed. Additionally, the Executive Board suggests that all receipts and bills for items purchased before May 31 be submitted to the Treasurer for reimbursement by June 30 to allow the Treasurer to close the books for the fiscal year.

President-Elect            Ronda Sternhagen
AEA reports were presented as received to date. It was also discussed that since AEI is fortunate enough to have a number of co-reps for several areas, it is often difficult to determine and meet quorum for meetings, therefore the Executive Board has decided to count each committee, etc. as one position on the board in determining quorum. All co-reps are always welcome, and encouraged, to attend meetings.

Secretary            Amy Pfeiler-Wunder (absent)
Kathleen Almelien made the motion to accept the Spring Board meeting minutes as presented. Joel Franken seconded. Motion passed.

Treasurer            Carol Webb
Joel Franken made the motion to approve the Annual Report and Proposed 2009-2010 budget as presented. Cappie Dobyns seconded. Motion passed. There is 4353.30 in checking and 6649.59 in savings.

Membership            Pam Muench
We currently have 223 members.

eNewsletter/Web            Nancy Sojka
Newsletter reports/articles should be sent to the webmaster by the 10^th of each month.

Committee Reports

All-State/Hall of Pride            David Pratt (absent)
The Hall of Pride Exhibit was attended by over 3500 people.

Mentorship            Chris Noel           
There were 17 mentoring pairs for the 2008-2009 school year (4 pairs were quite active and conferenced regularly, 2 were e-mail connections only, 1 pair did not communication beyond the beginning).

Historian            Susan Noonan (absent)
No report.

IAAE            Ken Esveld, Laurie Olk (absent), Diane Franken (absent)
IAAE is working on a possible chocolate fundraiser and there is a ‘ton’ of stimulus money going to school districts for the arts.

Issues/Directions            Joel Franken
The team recently worked on the strategic plan, and a typed version will be submitted to the Executive Board prior to the fall conference. 

YAM    Susan Noonan (absent), Janiece Kinzle (absent),             Sandy Wentworth (absent), Liz Lyons (absent)
No report.

Traveling Exhibits            Jean Cabboth, Christine Laue (absent)
Schedules are complete. It was suggested that if there is enough interest for the exhibits that perhaps a teacher might only receive one of the exhibits to be able to get them to more teachers.

Conference Coordinator            Tammy Hoppe
A comprehensive two-year planning guide is being developed at www.aeiconferenceplanning.wikispaces.com. The 2011 conference will be at Fort Dodge and the 2012 conference at Council Bluffs (possibly in conjunction with the Nebraska conference). 

‘09 Conference            Nancy Barsic, Ronda Sternhagen
The conference is pretty much set with information and registration materials posted on the AEI website. Please register! It was suggested that a ‘booth’ of NAEA/AEI membership benefits be displayed.

‘10 Conference            Paul Adamson
The tentative theme is “Core of Development” with dates of October 1-3 or the following weekend. 

Awards            Lucy McLennan
Letters have been sent to nominees.

Public Relations
No report. 

Promotions            Debby Yellik-Manly (absent)
No report.

INSEA            Barbara Caldwell
New Art Basics lesson plans are ready to go. We will offer access to the database as a benefit of membership and be password protected.

Iowa Arts Council            Dawn Oropeza (absent)
Big Yellow School Bus and EZ1.2.3 grants are now available. They are first come first funded grants- very easy to apply to. Call with any questions.

Rep Reports           

Elementary            Liz Lyons (absent)           
No report.

Middle             Cappie Dobyns
The Middle School Visual Art Competition “Mock Event” was held in May. It was very successful for all involved and helped to better clarify the process to those involved. The event will be piloted during the 2009-2010 school year.

Secondary            Kassi Nelson (absent)           
No report.

Student          No Rep. No report. 

Museum            Jennifer Cooley (absent)
No report.

Retired            Pat Grubb (absent)           
No report.

Area Reps
Reports distributed by President-Elect Sternhagen.  Posted online.

Old Business
None

New Business
None

Kathleen Almelien made a motion to adjourn the meeting. Nancy Barsic seconded. Motion passed. 

Upcoming Dates  For more information check our web page, www.artedia.org

October 2-4, 2009                  Passport to Understanding, Fall Conference, UNI

January 30, 2010                  Winter Board Mtg/YAM entries due, State Historical Bld.

February 6, 2010                  Winter Board Meeting Snow Date, State Historical Bld.

April 17-24, 2010                  NAEA Conference, Baltimore, Maryland

April 24, 2010                  Spring Board Meeting, site TBA

June 24-27, 2010                  Western Region Leadership Forum, Omaha 

Spring Board Meeting
April 25, 2009
West Des Moines Resource Center

Members in Attendance
Maggie Parks, Ronda Sternhagen, Kassi Nelson, Chris Noel, Ken Esveld, Laurie Olk, Diana Fisher, Debby Yellick-Manly, Mike Burgher, Pat Grubb, Joel Franken, Diane Franken, Curt Nelson, Liz Lyons, Jean Caboth, Twyla Godbersen, Dianne Richardson, Carol Keller-Hein, Kathleen Almelien, Christine Laue, Cappie Dobyns, Maggie Harlow-Vogt, Pamela Muench, Diana Fisher, Susan Noonan.

President Maggie Parks called the meeting to order at 9:40 a.m. at the West Des Moines Resource Center. President-Elect Ronda Sternhagen is taking notes in the absence of our Secretary Amy Pfeiler-Wunder.

President Parks asked for a change in the day’s agenda to move Issues and Directions and Promotions to just under the All-State report up. Chris Noel made the motion to amend the agenda, Pat Grubb seconded, motion passed.

President’s Report
A brief discussion was held concerning the date of the upcoming summer board meeting. It was decided to tentatively move the meeting to July 17, if President Parks is able to secure the meeting facility.

Cvent is interested in presenting to the board the availability of their services for handling registration materials, including credit card payment options, etc. for future conferences. The company has been in business since 1991. After discussion, an invitation will be extended to the company to present information.

Janiece Kinzle and Sandra Wentworth are resigning their elementary representative board positions. Liz Lyons will be filling in that position, and is also willing to continue working as the AEA13 representative as well.

Regina Smith intends to resign her position on the board, as per Dave Pratt’s conversation with her a while ago.

Western Region is coming up June 25-28. Maggie Parks , Amy Pfeiler-Wunder, Lucy McLennan, and possibly Carol Webb will be attending this year. There is $600 budgeted for board members to attend. We would like to send several members. Maggie Parks suggested Kassi Nelson and Nancy Sojka be asked to attend.

Delegate assembly at the National Art Education Association continued to work on the platform definition of students, art teachers and art education.

A resolution brought before the board was the issue of mascots. NAEA is wanted to take a stand against any race-based mascots, specifically Native Americans. Additional work needs to be done to address tasteful versus disrespectful uses. Diane Franken suggested that it be brought to the Native American council to get input.

Susan Noonan has created a “Thank You” for the vendors at the NAEA convention for all who attended to sign. She will make copies and send to the vendors.

Cappie Dobyns brought to the attention of the board that there is information on the NAEA website where you can request free materials, while supplies last.

President-Elect’s Report
President-Elect Ronda Sternhagen handed out a report from the AEA representatives of things that have been going on across the state. It was requested that this template be put on the AEI website so representatives could keep it up-to-date. Ronda will work with Nancy Sojka to make this happen.

Secretary’s Report
In Amy Pfieler-Wunder’s absence, the minutes from the last meeting were reviewed. Chris Noel made a motion to approve the minutes, Joel Franken seconded, motion passed.

Treasurer’s Report
In Carol Webb’s absence, the treasurer report was reviewed. Current checking balance is $5538.12, and the savings balance is $6639.50. Over 100% of projected membership income has been received, All-State show entry fees have exceeded expected totals, and since the books have not yet been closed on the 2008 fall conference in Dubuque, no income nor expense has been recorded on the report.

Susan Noonan had a question about the YAM line item. Some clarification was given by members present.

Kathleen Almelien made the motion to approve the report, Laurie Olk seconded, motion passed.

Membership Report
We currently have 228 members! Debby Yellick-Manly is no longer the old AEA6 representative. Pam Muench will be keeping tabs on activities in that area.

All-State Report
Dave Pratt reported that the All-State team will be meeting to come up with some governing rules for the All-State contest to make sure that the teachers understand the rules. They will also discuss scholarship opportunities for All-State award winners, as well as expansion of the program. Peggy Leonardo will be speaking at the All-State awards reception May 2, 2:00 p.m., at the Rasmussen Center, concerning the All-State art camp June 8-12, no one has signed up for the camp at this point. This year was a near record year with 57 portfolios entered. Dropping the GPA has not affected the overall GPA of the All-State team. The last two years GPAs have been 3.86 for 2008, 3.51 for 2009. Debby Yellick-Manly created a beautiful booklet for the All-State program. Curt Nelson (Panorama) is a ten-year member of the All-State team.

Iowa Hall of Pride display data collection continues. Dave has been working to solicit funds to support the project. Times are tough, but Dave is being persistent in making presentations to corporations for support.

Promotions
Debby Yellick-Manly reported that a team made pins for give-aways for the NAEA convention. They were very well received and appreciated by convention attendees.

Issues and Directions
Joel Franken reported on two major concerns…Certified art teachers in the elementary classroom and a fine art requirement for high school graduation.
We need to get together with other forces to make things happen. We need to form alliances with other groups such as the ISEA (Brad Hudson), PTA, local legislators, and IAAE.

There will be a strategic planning workshop on July 14 at a site to be determined to get the ball rolling.

The four areas of our current strategic plan include: advocacy, leadership, communication, and involvement. Joel asked for all in attendance to look at the current plan and to see if they see themselves in one of these areas. Susan Noonan suggested that we invite some of our mentees to be involved. This will give us a set of fresh eyes on the direction of our organization.

Iowa Arts Council Report
Dawn Martinez-Oropeza reported about the Creative Classrooms arts integration program with the Gallagher-Bluedorn (UNI – Cedar Falls) partnered with the Kennedy Center. There is a plan for similar training being planned in the Des Moines area. Schools can apply for a week-long residency through the council for a $250 expense to the school. Big Yellow School Bus and Easy 1-2-3 grants start July 1. Please continue to watch Dawn’s e-mails for pertinent information.

Pat Grubb reported about Very Special Arts (VSA) Iowa classes going on this summer. They need people to teach the classes this summer. You need an MA to teach at the AEAs. This year’s theme is “Soar with the Arts” with an science and air theme. These classes are available for graduate credit. There will be a component concerning ADHD, and adapting lesson delivery for students with special needs.

Mentorship Report
We have about 18 official mentor-mentee teams this year! Laurie Olk reported that the mentorship grant expires this year, but IAAE has applied to renew the program with some changes.

Historian Report
Susan Noonan reported that she took many photographs of the NAEA convention. She will be getting those on the Kodak website. There are still YAM discs available. Contact Susan if interested.

IAAE Report
Diane Franken gave thanks to Nancy Sojka and Maggie Parks for their representation for the administrator’s presentation. The Alliance has ad hoc committees in place, more information will be coming out as work progresses. Diane met with the Lieutenant Governor (Patty Judge). Judge indicated that she wanted to make arts education a focus for her term. They will continue to meet to make some activities available this summer. Judge also plans to make an official proclamation to kick-off Youth Art Month next year. Diane and Ronda reported on the meeting held with the Regents representatives and the long road ahead to convince the Regents that the requirements are hurting high school students that want to explore a fine arts career path.

Dawn Martinez-Oropeza indicated that Rosanne Malek from the Department of Education is interested in forming a K-16 task force, but it needs to be initiated through our organization.

Iowa Choral Directors have prepared a document that will go out to all superintendents in Iowa that indicates what types of course work high school students need to take to be prepared to be successful in college music programs. Perhaps our group would like to formulate something similar.

Laurie Olk reported on the Iowa Core Curriculum (corecurriculum.iowa.gov).

Ken Esveld handed out membership forms for the Alliance.

YAM Report
Tentatively March 6, 2010, is the date for next year’s Youth Art Month, with a snow date the following week. Susan clarified that funds allocated to YAM do not roll-over to next year’s event, but was encouraged to make a special request to the Executive Board concerning budgeted amount for YAM.

Traveling Exhibits Report
Christine Laue and Jean Caboth reported that members should sign-up for the traveling exhibits. There are 3 elementary shows and 1 secondary show.

’09 Conference Report
The conference planning is coming along, and this conference plans to be one not to be missed. Mark your calendars for October 2-4, 2009. The University of Northern Iowa has been a true joy to work with in planning. Rick Knivsland will be organizing the teacher's art exhibit for the conference. Friday's schedule will be packed full of workshops and lecture sessions with around 5 offerings during each time slot. Moria Brown has been working tirelessly to schedule workshops and outside venue activities. There is sure to be something for everyone! There is scheduled vendor-only time. Nancy Barsic has been contacting vendors via mail and also in person at the NAEA convention. Tim Rollins will be our keynote speaker on Friday late afternoon/early evening. UNI is funding Mr. Rollins for us. We can't thank them enough. Saturday will have make-and-take sessions provided by UNI art education students, then time in Waterloo at the Waterloo Center for the Arts/Phelps Youth Pavillion and Galleria de Paco with a pasta lunch at Paco's. Gallery hopping will include downtown Cedar Falls (merchants, galleries, specialty shops, public art), the Hearst Center for the Arts will have Gary Kelley's "Legend of Sleepy Hollow" illustrations on display and Tom Stancliffe (UNI sculpture instructor) will be there to discuss his work and/or the public art in Cedar Falls, and College Hill where Gary Kelley will be signing books at the Henry Myrtle Gallery, and more. Saturday evening will have the conclusion of the silent auction (organized by Kassi Nelson) and our awards ceremony in the auditorium in the art building with entertainment by Greg Percy of "Songs in the Key of Art" followed by a dessert bar. Sunday will host division sharing sessions, general meeting, brunch and vendor give-aways at the Holiday Inn.

’10 Conference Report
Sioux City has committed to organizing the conference in 2010. The Nebraska organization is having their conference in Omaha in 2010, but we will not be coordinating with them. There is a committee interested in hosting a conference in 2012 in Council Bluffs.

INSEA Report
Barbara Caldwell sent a report via Maggie Parks about the “New Art Basics " curriculum being made available on-line to members only.

Elementary Report
Liz Lyons reported about donorschoose.org where teachers can log on to receive funding for projects. Prairie Visions will be held June 16-19 at the University of Nebraska at Omaha registration is now available. It is highly recommended, and funding is available for teachers in Southwest Iowa, however others are encouraged to also attend.

Middle Level Report
Cappie Dobyns reported on her continued desire to implement a middle level arts competition. She is hoping to find people interested in participating in a jurors training session on a Saturday in the Ames area.

Cappie has added some middle level lessons on the AEI website.

Cappie is concerned about the low participation for middle level works at the Youth Art Month (and Scholastic) competitions. She is going to work on ways to improve that involvement.

Secondary Level Report
Kassi Nelson shared helpful art websites and information about copyright that she gained at the NAEA convention.

Area Representatives Report
Diana Fisher had information to add to the President-Elect’s report that AEA14 now has 2 art teacher’s conferences fall and spring where teachers meet to share, vent, and encourage one another. The last one was April 16. Bedford in Bloom, including an arts/crafts show for all ages is May 23. An art car show will be held in Corning July 24-25, and en plein aire in Corning, “The Small Town Big on Art” will be July 24-25 at the Corning Center for the Fine Arts.

Kathleen Almelien added that a group has organized a Southeast Iowa Studio Arts tour which will include Burlington, Fairfield and Washington October 17-18, 2009.

Museum Representative Report
Jennifer Cooley was unable to attend due to her work schedule, but sent pamphlets from the Des Moines Arts Center.

New Business
Christine Laue had asked that we make time to have a discussion around “Protecting our Programs (in the face of declining enrollment, taking a proactive approach to cuts).”

Diane Franken shared that the most important advocacy is to have a supportive parent group. It is also key to keep you administrators up-to-date on the importance of your program so that they can keep the school board informed, etc.

Chris Noel moved that the meeting be adjourned at 1:57 p.m. Kassi Nelson seconded, motion passed, meeting adjourned.

Ronda Sternhagen
6-12 Art Teacher
Grundy Center MS/HS
1006 M Avenue
Grundy Center IA 50638
319.825.5449 x331

AEI Winter Board Minutes

January 17^th, 2009

Attendees:

Maggie Parks, Christine Laue, Kathleen Almelian, C. Keller-Hein, Nancy Sojka, Ken Esveld, Laurie Stahr, Kassi Nelson, Rhonda Sternhagen, Nancy Barsic, Anndee Seehusen, Michelle Ellis, Liz Lyons, Janiece Kinzel, Susan Noonan, Becky Kobos, Amy Pfeiler-Wunder, Dianne Richardson, Clar Baldus, Chris Noel, Maggie Harlow-Vogt, Deb Yellick-Manly, Diane Franken, Shanise Brockhus, Twyla Godberson, Paul Adamson, Dawn Oropeza, Cappie Dobyns, Carol Webb, Pam Muench, Lucy McLennan, Laurie Olk, Tammy Hoppe, Jennifer Cooley, David Pratt, Barbara Caldwell 

President’s Report:

IAAE is going to survey the needs of its membership to help determine the actions the organization should take. The biggest goal will be professional development for Iowa Arts Educators.  They will be asking questions about the present condition of your district and individual needs both in the short and long term. 

 Other organizations are assisting the completion of the survey by offering free registration to their association’s conference to the first of their members to complete the survey. 

Iowa Model Core:

In November the leadership of IAAE and the leadership of the Arts Organization met with Kevin Fangman, PK-12 Administrator of the Iowa Department of Education.  We collectively voiced our concern that the arts are not more assertively and pointedly mentioned in the information surrounding its development.  Mr. Fangman assured us that the Iowa Model Core is still in the early stages of development.  It is due to be implemented in high schools by 2012 and elementary and middle school schools by 2014. The model is to skill based, not subject based.  Mr. Fangman is taking our concerns about the need for a more visible role for the arts to Judy Jeffrey, the head of DEO. 

Advocacy Note:  Code 256 discusses music education as being fulfilled by choir and band, which is not the intention of the code.  Be aware of this if happening in your district and speak with Rosann. 

President Elect, Rhonda Sternhagen:  A curriculum had been created by the Iowa Arts Council which focuses on Iowa Artists.

Rhonda provided an AEA Representative Newsletter, which provided information collected from AEA representatives about projects that are happening in their areas related to the arts.

Introduced co-presidents of the UNI student chapter of art educators of Iowa:  Anndee Seehusen and Michelle Elis.  There are over 100 art education students at UNI!! 

Treasurer, Carol Webb:  Approximately 5,002.93 in checking.  6626.24 in Savings.  30% of the income is received from membership. This is the only source of income.   Approval of budget was tabled until further review of budget handouts.

Membership, Pam Muench:  In December of 2008 the organization included 209 members.   This number is slightly up!! AEA sheets were sent around for corrections.

Web Page, Nancy Sojka:  There is now a face book page for YAM.  Cautions were shared about using facebook and who you included as friends as a teacher.

All State Exhibition, David Pratt:  Items with incorrect spelling were fixed on some of the exhibition material.  Currently, revisions are being mad for the Iowa Hall of Pride Art Education exhibit.  March 6^th is the due date for high school art portfolios.  March 14^th will be the review date of the portfolios and judging will occur on March 28^th.  The reception will be held on May 2^nd at Grandview College.

Discussion was brought up concerning going to a two-class system versus a one-class system to include more divisions in order to include smaller schools in the all-state process.  The fact music doesn’t split by class was brought up.  Class divisions in sports were really created to help schools that didn’t have enough players for a team.

Kathleen Amelian proposed going to a two-class system.  Motion seconded by Cappie Dobyns. Motion failed.

 Mentorship Program, Chris Noel

• A reminder that the Iowa Alliance for the arts helps funds the conference for new mentees.  New teachers also receive one free year in the Iowa Arts Alliance and it is free for them to attend the arts symposiums offered by the alliance.
• Reminders to new teachers to contact Chris Noel so they can be paired with a mentor.
• Mentors and Mentees will be receiving a letter from Chris in the next month to see how things are going.
• Discussion of what it would mean to provide direct funding from the Iowa Arts Alliance to the conference registration so new teachers would not have to pay up front.

Iowa Alliance, Laurie Olk: Discussed the importance of reminding your AEA that art education/curriculum should be an essential element of the core curriculum in the state of Iowa.Rita Martin from the Department of Education is working with individuals in the fine arts to help make this a reality. There is new federal support for innovative curriculum and it is coming to the state. Legislation controls the budget for the core curriculum; keep in contact with the legislation. February 14^th is the next alliance meeting.

Nancy Sojka and Diane Franken are attending the Kennedy Center for Arts Alliance Education Network conference in D.C. It is a mentoring program for art program directors.

The Iowa Arts Council is taking part in and identity program to create a new logo for the organization, a workshop on the realities of the 21^st classroom, and steps for setting up advocacy groups. 

Issues and Directions, Joel Franken: There is a petition asking the president to name a new secretary culture cabinet position. Go to Alliance for arts web page to sign the petition: http://iowaalliance4artsed.blogspot.com/. Shared the Mississippi Palette Project which included a partnership between high school students college students using things found in the Mississippi River and there are lesson plans available which focus on the use of BIG ideas used my Marilyn Stewart.
Rhonda Sternhagen promoted implementing the strategic plan and it would be valuable for the organization to review the strategic plan and write a grant for the organization.
A proposal was put on the table to update the strategic plan and include three principle officers and two individuals outside the organization under the direction of the president and Joel Franken. 

Seconded by Cappie Dobyns. Discussion:  Committee outside the board membership would be useful.

(Include in the review that it should be law that there is a certified art teachers in every school, make this a part of the strategic plan.

Passed

Treasurer’s Report was reviewed once everyone had enough time to look over the budget line by line.

Nancy Sojka moved to pass.  Chris Noel seconded. Passed.

Traveling Show: Jean Caboth is a new member.

Conference Reports: There are extra t-shirts from the conference.  If you are interested you may contribute $5 for a t-shirt.

$463.85 profit from the art conference in Dubuque!  Thanks to Ellen Henkels  for all her hard work organizing the conference.

’09 Conference, Nancy Barsic and Rhonda Sternhagen

• This will be the first year the conference will run through the AEA checking account and treasurer.
• There will be a Friday evening lecture by Daniel Pink, followed by a book signing.
• The Hurst Center will sponsor a dessert award ceremony.
• The art students at UNI are all submitting a proposal.
• Theme:  Passport to Understanding

^§               Presentation Proposals are due by March 1^st

• 2010 Conference will possibly be held in the Des Moines area, maybe one at Grand View College.

Awards, Lucy McLennan: You can go to the website and fill out the nomination and send it to Lucy.

YAM and Historian, Susan Noonan

• Information on the traveling show is available on the Red Oak website.
• Three new judges, from Grandview and Drake.
• The reception will be on February 28^th, and will feature a magician.

Scholastic Awards, Clar Baldus

• 400 pieces were submitted.
• There were not many entries by 7/8 graders.
• 97 total awards.
• Call Clar at the Belin Blank Center in Iowa City if you have questions.
• Gold Key winners will be featured at YAM on the February 28^th with a morning reception.
• Chris Noel shared how delightful it is to have it as a part of arts advocacy in the state.

Promotions, Debby Yellick Manly: There is an informal committee that will examine promotion ideas.

Mentorship: Amy Pfeiler-Wunder and Becky Kobos will be working on a mentorship handbook for new art teachers in the state.

INSEA, Barbara Caldwell: Barbara shared readings and discussion on the importance of remembering Martin Luther King Junior’s Birthday.

Meeting Adjourned

Summer 2008

Meeting called to order at 9:30 at the Fisher Community Center in Marshalltown, IA
July 30, 2008

Present Members: Chris Noel, Pat Grubb, Laurie Olk, Clare Baldus, Ken Esveld, Laurie Stahr, Shelley Lawson, Cappie Dobyns, Ellen Henkels, Dianna Fisher, Nancy Sojka, David Pratt, Barb Caldwell, Susan Noonan, Liz Lyons, Carol Webb, Pam Muench, Nancy Barsic, Lucy McLennan, Maggie Parks, Ronda Sternhagen, Matt Baucom, Budd Jared Hoyt, Amy Wunder

President’ Report: Maggie Parks
Area Reps: Reviewed and corrected area rep positions and made suggestions for new reps
Digication: Deborah Reeves, our national director, wants AEI to have more substantial answers for when potential members ask what the benefits of membership are. Digication is a benefit that will be available to all members this fall. By sending parents to the web site to view it, it can also become an advocacy tool. Teacher can put student work and their own work on the web site in modules, like a gallery. You can upload videos, paste in urls from YouTube, SchoolTube, TeacherTube and it will display on your Digication page. You can upload audio, music, and documents as well. States can add their own page, then control the layout/content.
Check it out at http://naea.digication.com/
Advertisement: There were some discussions on having ads on our web pages.
Western Region Meeting: Will be held June 25-28th in Grand Rapids, Michigan in 2009. The first day will focus on leadership training.
Treasurer: Fiscal Year ends on June 30th
First Column: Actual income and expense
Second Column: Budget
Third Column: Over Budget
Fourth Column: % of Budget used
Although over budget, 1500 dollars had been approved to go over (in reference to the 1700 deficient) this was approved for the Hall of Pride.
Some invoices from All State in 2007 were received late.
Check coming in from last year conferences for around $130.
$100 Correction needed for Middle School Level Show, approved at the Spring Board Meeting.
Discussion: Reallocate $100 from YAM Budget to a Middle School Level Show; add a line item for a pilot program. The money would not be rolled over, but as a line item it would be reviewed at the annual budget meeting.
20.9.2 Youth Art Month $465
20-9.4 Middle School Level Art Competition: $100
David Pratt’s Grant Writing helped bring funds. There was not corporate sponsor.
Message Cost: We pay to send it out yearly, checking on cost.
Budget tabled to check on message costs.
Introductions: Susan Noonan interested student representative from Preston School, Matt Baucom.
Pam Muench Membership: Database updated.
Membership Totals: 199 Members
She will update the area representatives.
Advocate for the organization at your upcoming in-services by handing out an NAEA membership application.
Nancy Sojka eNewsletter/Web: 126 dollars to send out the newsletter (message) We have a $105 dollars in the account, money will need to be added as well as money to cover Nancy’s membership which is waived thanks to her work on the web page.
Line item 30-2 should be $350 instead of $250.
Motion by Nancy to have Dick Blick be our newsletter sponsor and have a direct link on the website. On the income line “Corporate Sponsor” $100 dollar would be added. It was suggested to also contact Sax, Nasco, Triarco, Davis Art Suppliers.
Ellen Henkels motions to approve the budget as amended, Barbara Caldwell seconded. Approved.
Newsletter Updates: Nancy Sojka.
Link to Nancy’s email should be up to date!
Renewed name domain for three years, so the cost will decrease in the next two years.
Now there will be more protection from SPAM.
Special Guest: The Connie Belin & Jacqueline N. Blank International Center for Gifted Education and Talent Development Clara Baldus, College of Education, University of Iowa
Discussed the Alliance for Young Artists, Scholastic Art and Writing Show
Artwork will be submitted on line as well as through registration. If they are selected for the Gold Key category, then the actual work will be submitted.
Children under twelve will not be able to register on-line.
The program is for 7-12th graders.
Art Educators of Iowa and the Iowa Arts Alliance are listed as sponsors in the catalog.
Two things this group needs from AEI: Jurors for January, and then connecting with YAM and displaying works together and also help support the YAM program monetarily.
What is needed in a juror?
Painting, photograph, 3D, Animation, individuals with specialization, there are 19 categories and three jurors per category, but there can be cross over. Also looking at middle school art and high school art.
Suggestion by Cappie Dobyns to have a super session at the conference to update the organization on the program at the fall conference.
Clare also shared The College Board Pre-AP Studio Art Guide as another option for student interested in art to take courses at the college level in high school.
The Belin and Blank Center will continue to give a financial award to the Outstanding Art Teacher in the State.
All State: David Prattt
The Iowa Hall of Pride sponsored the exhibit for two months. 7,0000 people saw the exhibit!
Original price was $1500 dollars, and David came to the board and received the money. Software costs came to $8500 dollars, which David wrote a grant to the Iowa Arts Council and received the funds.
The Iowa Hall of Pride will provide the furniture for the display.
Future costs will involve any updates on the display. The software company charges $75 dollar an hour to do up dates.
David shared the need for negotiating many aspects of the display with the director! Thanks to David for all his work and efforts!
Historian: Susan Noonan
Susan continues to update the photographs.
IAAE: Ken Esveld, Laurie Olk, Joline DeJong
Nancy will be helping with the website for the Iowa Arts Alliance.
Model Core Units are being written, according to the legislation to include math, literacy, science and social studies. K-8 units are being written this year and the music and visual arts are writing their unit and scaffolding them with the other subject matters. The Alliance has worked to advocate the inclusion of the arts in the model core subjects.
There will be program through the education agencies to promote the arts in the curriculums. There is also K-16 vertical planning being accomplished.
The mentorship grant has been renewed!!
FYI: In South Dakota and Ohio, Arts are part of graduation requirement; think about iniatives in the state!
The Kennedy Center Leadership Kit: Ellen Henkels, shared the booklets, which are also downloadable on line which provides programs and ideas to promote arts!!
Issues/Directions: Joel Franken: NO REPORT
YAM: Susan Noonan, Janiece Kinzle, Sandy Wentworth, Liz Lyons
The date for the reception is February 28th at the State Historical Society.
It will be in the auditorium. Children will “hosted” on the stage.
There will be student made pins for the awards, and Susan will create the certificates.
Acetate will NOT be used again on the art for submission.
Bring art to Winter Board Meeting: TBA
Traveling Exhibits: Shelly Lawson, Christine Laue
There are three traveling exhibits.
Please send via USPS vs. UPS!!
’08 Conference: Ellen Henkels
The conference will be in Dubuque, October 3rd, 4th and 5th
Partnered with Clark College
Inviting Wisconsin and Illinois teachers
Gallery Walk will be Friday night
Banquet will be held Saturday night
Holiday Inn is the base hotel.
Postcards will be sent out to “current art teachers” to promote attendance.
Friday in the Dubuque School District will be hosting an in-service on co-teaching that AEI members can attend.
The board meeting will be held at 7:30 on Saturday morning on October 4th.
More hands on workshops are needed.
’09 Conference Nancy Barsic, Ronda Sternhagen
The Conference theme will be Art-A Passport to Understanding
University of Northern Campus, Cedar Falls
Committees:
Outside venues, lodging and food: Sue Hansen, Libby Ridgeway, Lisa Klenske
Break-out sessions: Moria Brown, Ronda Sternhagen
Logo/PR-Ronda Sternhagen
Vendors-Nancy Barsic
Other committee members to date-Lauren Balek
UNI Contact: Jeffery Byrd, Art Department Head
TAG Conference Strand: Cappie Dobyns
UNI will be a sponsor and host the t-shirts and will partner with students at UNI.
Awards: Lucy McLennan
She will be sending out award information to this year’s recipients.
Be thinking of individuals to nominate for next year!
Mentoring: Chris Noel
There were ten pairs of mentors, four sets reported in.
Four people have already signed up to be mentors. Three pairs have been established.
If beginning teachers sign up, they will be giving a $200 grant to attend the fall conference and will also receive a reduced membership cost.
The first year teacher’s will also qualify for symposiums related to issues first year teacher’s experience.
Public Relations: no report
August 2nd Staples Teacher Award Day!!
Promotions: Debby Yellik-Manly: No report
INSEA: Barbara Caldwell
Reflection time on the importance of the human community and continually working with students to create strong human connections through the challenges faced from society and environment.
Discussion of having lesson plans available on-line (possible password protected/members only) from the Iowa State New Arts Basic Program.
Book Suggestions: Finding Water The Art of Perseverance by Julia Cameron
When Organizing Isn’t Enough SHED, by Julie Morgenstern
Representative Reports
Elementary Janiece Kinzle, Sandra Wentworth: No report
Middle School Report: Cappie Dobyns
Shared pilot middle school art contest! Time Table: Interested in sending letters out to schools, then have training for teachers during the Fall Conference, paper work would be sent out in March and then the event day would occur in May. This will be a pilot program so not all schools will be included this year!
Area 9 Rep: Kathleen Almelian Send report to Maggie
Look for CHATS (culture, history, arts and team) in the state organized by the Department of Cultural Affairs and allow the Department of Cultural Affairs Department in the State of Iowa. Iowa Department of Cultural Affairs has divided into 13 area meetings for CHAT.
Iowa spends 41 cents per capita for the arts, and this is not acceptable. Iowa legis